In this video Margaret shares more detail about the second D of time management – Deliver.
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Transcript:
Hi I’m Margaret Briem. I’m probably best known for the coaching and training services I provide and two of my brands Live the Life You Love and Delicious Sexy Business Secrets. We are your best choice for support in navigating the course to intentional success. Dare to dream with Margaret Briem. We will get you there.
Today I want to talk to you about time management. I have a ton of questions about time management from my clients and my potential clients all the time. Also, when I am at networking meetings people tend to ask me all the time about time management, not just because I am a life and small business coach, but also because I have a large family and still get a lot of things done. People who know me or follow me, tend to notice that and sometimes they want to know how I did it. Sometimes the answer is simply that I don’t really know how I get everything done. One of the things I do avoid is listing the number of hats I have to wear in a day and listing every task I need to complete under each hat because otherwise I would just be completely overwhelmed.
I do follow what I call the four D’s of time management. I have gone over them in videos before. The four D’s are delete, deliver, date-out and delegate. Today our topic is actually deliver. What deliver is about is that we all have those things that we promise to do, or those projects that we know we need to do, or have things that have to be done, and they are either a one day, or a few hours where you just have to block out a little bit of time and get them done. Maybe it’s a two day project where you know you just have to block out a little bit of time and get them done.
That is what deliver is all about. It is about blocking out an amount of time and making a commitment to that block of time. Not moving that block of time for anything and everything else that can come up. Only move that block of time to reschedule in cases that are extreme like a crisis or an emergency. If you are drama oriented what might be a crisis or an emergency for you might not be a crisis or an emergency for somebody else. The whole point of deliver is to schedule a whole block of time for those things that are one and done and typically won’t come onto your to do list again for at least a year if ever, and make that commitment to get it done.
A lot of people, apparently don’t use a time management system, they are more reactive to life. That’s a problem. If you really plan on leaving a legacy in your life, or having a lifestyle that is goal oriented in any way that you are moving toward something in your life, you do have to have a time management system. As you may have heard a million times, if it is not written down it isn’t a goal, it is a wish. Even then, if you don’t plan actions with the goal it is still a wish because you are not moving towards getting it done. Some people don’t need to write every action down. Some people are better at managing their lives either in their mind or in some other ways. Some people are more intuitive about it. Some have so much focus because they are limited in what their responsibilities are that they can move forward rather easily. For the rest of us, write it down.
A lot of people use the calendars on their cell phone. I have never used the calendar on my cell phone, I have always used an appointment book that has additional materials for planning in it. I have heard all kinds of concerns about using your cell phone for planning. The calendar is great for appointments as long as you set a reminder ahead of time, but most people just put the actual appointment in their calendar and then it goes off when their appointment time is and then they are late or they miss the appointment. So that is not delivering is it? It’s not planning ahead enough so that you can be there on time and get the thing done or make the appointment.
So deliver, let’s go through this. It’s a one and done project that’s one day, two days, possibly a week or a couple of hours that you block it into your schedule. You make a commitment so you don’t change it unless there is an emergency or a crisis. You honor that commitment by getting it done. Now you don’t get to that block of time and start procrastinating with other things like checking your email, or being on Facebook or anything else either. It is a block of time, commitment, focus on it, get it done. It’s about honoring your commitment to yourself.
If you have any questions or comments, please post them below. As always, if you know someone who can benefit from this information, please share it with them. Thank you.
I am Margaret Briem telling you to choose to Live the Life You Love. Don’t you deserve it? Until next time, take care.
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