In this video Margaret shares more detail about the fourth D of time management – Delegate.
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Transcript:
Hi I’m Margaret Briem. I’m probably best known for the coaching and training services I provide and two of my brands Live the Life You Love and Delicious Sexy Business Secrets. We are your best choice for support in navigating the course to intentional success. Dare to dream with Margaret Briem. We will get you there.
Today, what I want to talk to you about is time management. As a life and small business coach, I have many questions from my clients, potential clients and people I meet at events and meetings about time management. They don’t ask just because of my business, but because I also have a large family and a lot of people want to know how I get everything done. For some things, the answer is, I’m not sure, but for the most part what I follow is what I call the four D’s of time management.
What I look for is what I can delete from my schedule. What I can deliver, which means it is a one and done project. What I can date-out, which means what I can put into a project management system and then get it done, and then today what we are talking about is delegating.
Delegating means getting somebody else to do the job or the project, or the task. What we look for is the best person to complete the job. The best person isn’t always the perfect person. The best person isn’t always the optimal choice that you would like to have. It is the best person in your family, or that works in your business, or that subcontracts for your business to get the job done in a reasonably well enough manner. Nothing is perfection. Nobody else is going to do something exactly the same way you are going to do it. What you need to do is pick the best person that you have to work with to get the job done.
The second thing you need to do is explain to them what needs to be done, set objectives. Ask questions to help them go in the right direction. Help them think about things they might not have considered unless you asked the questions. Provide a checklist of what needs to be done in order for the project to be completed.
After the project is completed you want to debrief. In debriefing what you want to talk about is what went well and what didn’t go well. Where what they did met your expectations and what could be better next time, as opposed to chewing out. You want to acknowledge that person for the things they did well and encourage them to celebrate what they did well.
Let’s go over the steps again. You need to pick the best person you have available for the job. Talk to them and explain to them the outcomes and the expectations. Ask them questions or provide them a checklist or both. After the project is done you want to debrief them and talk about what went well and met your expectations and what could they could have done better. You want to acknowledge them for doing the job at all, because sometimes people won’t follow through, and what they did well and encourage them to celebrate. That is delegating.
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I’m Margaret Briem, asking you to choose to Live the Life You Love. After all, don’t you deserve it? Until next time, take care.
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